conference event management
31
Jan

Conference Event Management lesson 101

Here’s what you should know about event management

Well it could be a pretty dark alley but then conference event management has never been easy. There are so many parts involved in making sure that the conference goes off without a hitch. However there are few things that you should take into consideration when planning a conference to make it happen without a hitch.

Begin with the end in mind

Plan and craft a vision of the conference. This includes the theme you are planning, the amount you want to plan and most importantly getting a conference event manager like Parklane Africa to help you manage your conference. We will help you craft a vision your participants in line with your organization’ objectives.

Prepare a budget and a checklist

In order to have a smooth sailing event you need to plan yourself effectively and money is one aspect in which you need to have when doing this. It is important to make sure that you have done your research and sit with your event management company and help them get to understand what you can be able to achieve. Remember they might be able to get you fairer deals with vendors and equipment bearers as they have a ton of experience with them as compared to you single handedly trying to plan and budget for an event alone.

Parklane Africa can also help you mobilize fir funding through sponsorships, entry fees and other avenues to make your event sustainable.

Booking a venue

When it comes to booking a venue it is important to know and understand a couple of complexities of the event. Factor in days that the conference will last? The amount budgeted for in the event? Will you need to rent the equipment of the venue and how much they charge?

For cheaper venues you may consider getting a place like University campuses or independent venues that require you to book in advance. However if you want a posh place such as a hotel you might have to spend a bit more as compared to the aforementioned places. At Parklane Africa, we believe in sourcing for a place that will work for you and according to your budget and a place that will make your guests feel more welcome and at peace during the entire duration of the conference.

Take care of onsite planning

After settling on the venue and budget and equipment it is time to get your onsite planning in check. Conference event management requires a high level of onsite management planning. In that case you need to take care of the minutest of details. In this case you need to make sure that you have an adequate amount of interpreters, security, a space for vendors and any other things that may come up in the process.  With conference event management leaders such as Parklane Africa you won’t have to worry about getting your onsite planning wrong. We manage all the venders and always have a plan B in case of any un eventualities.

It is important to take care of these core issues when planning for a conference. It will save you time and money and getting a conference manager will even go a long way to make sure your even is executed with excellence.